Discover how your users will interact with Microsoft OneDrive and how OneDrive makes collaboration better. Learn how your users store, sync, and work with files across all devices and how OneDrive within Microsoft 365 allows people to do just that.
Learning objectives
Upon completion of this module, you should be able to:
- Explain what OneDrive is and why it is important to your users and how they work.
- Describe the key features of OneDrive.
- Describe the sharing capabilities within OneDrive and when to use each one.
- Explain how to use OneDrive to work with other people within Office files.
- Describe what the OneDrive sync app is and what it does.
Prerequisites
- Use OneDrive in Microsoft 365. Module 7 Units Intermediate Administrator Microsoft 365 Office 365 Discover how your users will interact with Microsoft OneDrive and how OneDrive makes collaboration better. Learn how your users store, sync, and work with files across all devices and how OneDrive within Microsoft 365 allows people to do just that.
- If you already have a personal OneDrive account set up, you can only add work or school accounts. Select the OneDrive cloud icon in the Windows taskbar or Mac menu bar. Select Help & Settings In Settings, select Account, and then select Add an account.
- To block the use of OneDrive from within Windows, see How to block OneDrive.exe from being advertised after you install Office 2016. To configure the update settings for Microsoft 365 Apps for enterprise, see the following TechNet resource: Configure update settings for Microsoft 365 Apps for enterprise.
- To block the use of OneDrive from within Windows, see How to block OneDrive.exe from being advertised after you install Office 2016. To configure the update settings for Microsoft 365 Apps for enterprise, see the following TechNet resource: Configure update settings for Microsoft 365 Apps for enterprise.
- Basic understanding of Microsoft 365
- Understanding of the different types of OneDrive services
- Manage, monitor, and remediate information governancemin
Note
OneDrive Admins can also view the OneDrive Tech Community, Help for OneDrive for Admins. Contact Support If you still need help, contact support through your browser or shake your mobile device while you're in the OneDrive app. OneDrive Admins can contact Microsoft 365 for business support.
Office 365 ProPlus is being renamed to Microsoft 365 Apps for enterprise. For more information about this change, read this blog post.
Summary
When you install Microsoft Office 2016, the OneDrive sync client (OneDrive.exe) is included in the installation package. This article describes how to use Group Policy settings and registry modification to block access to OneDrive from within the Office applications.
More Information
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To block OneDrive access for Office 2016 users in your organization, follow these steps:
Download the Office 2016 Administrative Template files (ADMX/ADML) and Office Customization Tool.
Use the Office 2016 Administrative Templates to configure Group Policy settings under User configuration > Administrative Templates > Microsoft Office 2016 > Miscellaneous as follows:
Set the Show OneDrive Sign In setting to Disabled:
Enable the Block signing into Office setting, and set it to Org ID only:
To prevent users from adding their personal OneDrive account, use one of the following methods:
Use a Group Policy object
Use the Office 2016 Administrative Templates to configure Group Policy settings.
Under User configuration > Administrative Templates > Microsoft Office 2016 > Miscellaneous, configure Hide file locations when opening or saving files as Hide OneDrive Personal.
Note
This policy setting only applies to Word, PowerPoint, and Excel.
Modify the registry
Open registry editor and browse to the following registry key:
Modify the DWORD value 'OnlineStorage'.
Available values are:
Connect Onedrive To Outlook
0 Policy is off (all locations are shown)
1 Only OneDrive Personal locations are hidden
2 All SharePoint Online locations are hidden
3 All Microsoft Online Locations are hidden
If you set other values, the policy is off (all locations are shown).
If the value is set to 1, uses can no longer see their personal OneDrive location under Add a place.
Outlook 365 Onedrive Setup
To block the use of OneDrive from within Windows, see How to block OneDrive.exe from being advertised after you install Office 2016.
Onedrive Office 365 Family
To configure the update settings for Microsoft 365 Apps for enterprise, see the following TechNet resource: