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Summary
This article describes some useful tools for Microsoft Outlook for Mac.
More information
Outlook Search Repair
What you need to know. Microsoft's Office apps are already up and running natively on Apple's new Mac silicon. Apple showed off Word, PowerPoint, and Excel in action during its WWDC 2020 presentation. Word for Microsoft 365 Word for Microsoft 365 for Mac Word 2019 Word 2019 for Mac Word 2016 Word 2013 Word 2010 Word 2007 Word 2016 for Mac Word for.
The Outlook Search Repair tool repairs search results within Outlook.
Important
Due to some changes in macOS Mojave, this tool no longer works in 10.14 and higher. If you are on macOS Mojave (10.14), you can follow the steps below to reindex Spotlight for Outlook for Mac.
Choose Apple menu, then System Preferences, and then Spotlight.
Select the Privacy tab.
In Finder:
On the Go menu, select Go to Folder...
Copy and paste the following location into the 'Go to the folder:' dialog box and select Go:
~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/
Drag the 'Main Profile' folder to the Privacy tab. Once added, remove the folder, and Spotlight will re-index the folder.
You must perform this step for any additional profile folders you have.
See the following article from Apple to learn more: How to rebuild the Spotlight index on your Mac.
When to use the tool
Use this tool if search results within Outlook show nothing or return older items only. For example, if you search for an email message that you already have open and that message isn't displayed in the search results.
How to use the tool
Download and open the Outlook Search Repair tool.
Follow the instructions.
Note The tool searches for duplicate installations of Outlook. If no duplicates are detected, go to step 3. If duplicates are detected, remove the duplicate Outlook installations, and then restart the system. After your system is restarted, the Outlook Search Repair tool may reopen. If it does reopen, exit and restart the tool.
Select Reindex.
Note The Outlook Search Repair tool displays a 'Reindexing, please wait' message while it works. Wait for this process to finish. This may require an hour or more, depending on the size of your Outlook profile. Outlook doesn't have to be open when the repair occurs. A spotlight search will be slower and may not finish while the index is being repaired.
Exit the Outlook Search Repair tool when you receive the following message after the repair is completed:
Done! Reindexing has completed!
OutlookResetPreferences
The Outlook Reset Preferences tool resets all Outlook preferences to their default settings.
When to use the tool
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Use this tool to reset any customizations that you've made to Outlook by using the Preferences option on the Outlook menu. This tool also stores the settings for the Outlook window size and position. This tool shouldn't be needed most of the time. But it can be useful.
Note The Outlook Preferences file doesn't contain all the preferences for the application. Also, resetting Outlook preferences doesn't remove email messages or account settings.
How to use the tool
- Download and open the Outlook Reset Preferences tool.
- Click the Reset Now! button. This closes Outlook if it's open, and then resets the preferences to their default settings.
- Exit the Outlook Reset Preferences tool.
SetDefaultMailApp
The Default Mail Application tool lets you easily make Outlook the default mail application.
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When to use the tool
Use this tool if you want Outlook to open a new email message when you click a mailto: link in an email message or on a website. Selecting a mailto: link opens the default email application. Outlook isn't the default email application until you change that setting.
How to use the tool
- Download and open the Default Mail Application tool.
- In the Default Mail Application dialog box, select com.microsoft.outlook, and then click Make Default.
- Exit the Default Mail Application tool.
ResetRecentAddresses
The Reset Recent Addresses tool lets you reset recent addresses that Outlook stores. This tool deletes all recent addresses instead of you having to manually delete addresses one at a time.
When to use the tool
When you compose an email message and add people on the To, Cc, or Bcc line, Outlook suggests names as you type characters. The list of names that Outlook uses is a combination of stored contacts, the company directory, and recent contacts. Recent contacts have an 'X' character next to each name. Without this tool, you have to click the 'X' on each contact to remove that contact from the Recent Address List. The Reset Recent Addresses tool cleans out all recent addresses at the same time.
How to use the tool
- Download and open the ResetRecentAddresses tool.
- Click the Reset Now! button.
- Exit the Reset Outlook Recent Addresses tool.
At a Glance
Expert’s Rating
Pros
- Finally, a native macOS app for Microsoft To-Do
- Easy to use, fast sync between devices
- Color-coded themes, lists
Cons
- Doesn’t yet fully replace Wunderlist
- No dark theme or support for Mojave dark mode
- Open in Outlook launches website instead of native Mac app
Our Verdict
Microsoft To-Do finally arrives on macOS, complete with color-coded lists, themes, the ability to break tasks into manageable steps, sharing lists or tasks, and file attachments up to 25MB each.
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It’s been four years since Microsoft scooped up Wunderlist, the popular cross-platform to-do app. Although that software has thus far received a stay of execution and remains available, the introduction of Microsoft To-Do two years later with no native Mac app in sight had many longtime users adding “Find a new to-do app” as a new task.
For those who made do with just iOS and web apps over the last couple years, Microsoft To-Do has finally arrived in the Mac App Store. Overall, the free app is a faithful port from Windows, although those who prefer the dark theme found in that edition will be disappointed to find it missing here, nor does the Mac version currently support Mojave’s built-in dark mode.
Made for Mac
Those familiar with Microsoft To-Do know what to expect, but Wunderlist users will also feel right at home. Current day tasks are presented front and center in the My Day view, with smart lists for Important (starred) and Planned (due date) tasks, which can be disabled or auto-hidden when empty via preferences. Outlook users have the option of displaying flagged emails as well, with a unified Tasks view and custom user lists occupying the rest of the sidebar at left.
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To-Do for Mac includes the same handful of color themes and scenes available on other platforms, which can be assigned to individual lists. Although a more bountiful palette would be welcome, the included scenes provide enough variety for all but those with a huge volume of to-do lists.
Making the list
Microsoft To-Do may be chock full of the stuff that made Wunderlist a cross-platform darling, but the Mac app hasn’t achieved feature parity quite yet. For example, there’s currently no way to duplicate a list, nor print or export data from this version. Wunderlist users can import data via the web app, but it took several tries before we were successful at doing so with our very sparse account.
On the plus side, sync was blazingly fast. Adding new tasks to the My Day view in the Mac app updated immediately in the web app (and vice versa), with only a brief delay on our iPhone X. Version 1.61 also now syncs Microsoft Planner tasks, which was missing from previous Mac releases. Speaking of integration, clicking Open in Outlook from flagged emails unfortunately launches the web app, rather than the native Mac application.
There are a couple nice shortcuts baked into Microsoft To-Do. Although the UI is already quite compact, Command-2 reduces the window to a “minified” view sans sidebar, while Command-1 restores everything to normal. Those who frequently use tags will love the pop-up menu as you type hashtags, allowing one-click entry of previous tags, or to view every task with that tag applied across all lists.
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Bottom line
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Despite the lack of dark mode support and the fact that Microsoft To-Do may not be a feature-by-feature replacement for Wunderlist just yet, the long-awaited Mac debut checks off the most important features on our wish list.